Privacy/Cookies Policy

ERICAS WEBSITE

PRIVACY POLICY

This Privacy Policy will help you understand what information we collect, why we collect it and what we do with it.

WHO WE ARE

ERICAS is a library service that has been created by the University of Leicester. The University of Leicester is the data controller for all personal data that it processes.

THE INFORMATION THAT WE COLLECT ABOUT YOU

• Information you give us:
• You give us information by registering, logging in to, and using the ERICAS site. The information you give us will include your:
• first name
• last name
• e-mail address
• organisation
• job role

If you are a reviewer (faculty member) for ERICAS, we also collect information on your speciality area (cardiovascular, kidney disease and diabetes) so that we can send you the most relevant papers.

We use this information to provide the personalised ERICAS service to you.

• Information we gain through how you use the site (cookies).
• Cookies are small files placed on your computer that collect standard internet log information and visitor behaviour. We use this information to track visitor use of the website and compile statistical reports on activity. You can find out more by visiting www.allaboutcookies.org . You can set your web-browser not to accept cookies, but this might impact on some of the features of the website.

WHAT WE DO – AND DON’T DO – WITH YOUR INFORMATION

We will:

• store the information you provide so that you can continue to access and make use of the ERICAS website;

We may:

• use the information you give us as part of the administration of ERICAS and for internal operations, such as troubleshooting, so as to improve our site and ensure that content is presented in the most effective manner for you and others using ERICAS;
• ask you from time to time about your experience of using ERICAS;

We don’t:

• share information with other users of the website.
• share your information with commercial companies.

KEEPING YOUR INFORMATION UP-TO-DATE

It’s really important that the information you give us is kept up-to-date. To change your information, go to the profile page in settings.

HOW LONG WE KEEP YOUR INFORMATION FOR, AND WHEN TO STOP USING ERICAS

The provision of the ERICAS service is only available to those who register. The legal basis for which we process personal data is under performance of a contract.

We keep information on your account for the funding period (currently 30 months) if the account remains active. If the account is deactivated or unused, all information is archived after 12 months, and permanently deleted after 30 months.

KEEPING YOUR INFORMATION SAFE AND SECURE

We use a range of security measures and processes to keep your information safe and secure, such as:

• password login;
• encryption on our website;
• carrying out regular privacy impact assessments
• training for staff on information security and data protection;
• restricting the number of staff that can see identifiable information you provide to the website, only to those that need to know or see the information in order to do their jobs.

CHANGES TO THIS POLICY

Any changes we may make to this privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy. This page was last updated on 02/07/2018/

HOW TO CONTACT US

You can contact us by emailing lrwe@le.ac.uk.with any questions or concerns. Under the GDPR 2018, you have a right to access the information we hold about you. This includes correcting your information, having your information erased, and restricting the processing of your data.

In case you would like to exercise your rights or complain about how ERICAS is processing your personal data please contact the University of Leicester Data Protection Officer .

You can also use the ‘feedback’ button on every page to email us with comments about the site.